Public/Private Feature for Events : Knowledge Base for Center

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Hilary Temple posted 3 months ago Admin

Hi, Teo!

Thanks so much for your suggestion! We’ve taken note of it and will add this to our enhancements suggestions list for review. I see that this is a popular request, and adding your suggestion here definitely helps strengthen the argument. I can see the need for this being an option, and can see how it would benefit sites!

If I hear of any updates regarding this, I will be sure to reach back out here!

Have a great day!
Hilary T.

Onboarding Team

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Teo Ramirez posted 4 months ago

Hi! I would also like to see the privacy setting (public/private) added to events too.

Our community partners host events that they want to invite their volunteers to and utilize the GetConnected platform. These events are very niche like a volunteer appreciation, specific to that org, or a family night with volunteers and clients. Creating an 'need' or 'opportunity' can work in a sense but then we have to go back and remove the hours that are associated because they weren't actually volunteering.

Hope to see this developed soon!

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Abby Torrice posted 9 months ago Admin

Hi Jennifer,

Thanks for reaching out! I currently don't have an update on this requested Enhancement but I'm going to record this request for our future internal Enhancements meetings. I will be sure to let Development know through recording your request that there are additional admins requesting the ability to make events private.

I appreciate your input here and the use case example you've provided!

Best,

Abby T.

Onboarding Specialist

Galaxy Digital

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Jennifer Lathrop posted 9 months ago

Has any progress been made on this topic? We are having an invite only Volunteer and Donor Appreciation breakfast and would love to use the event feature, but need to be able to make the event private and only accessible for those with the link. Please update!

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Jeff Rodell posted over 1 year ago Admin

Hi Theresa and Patrice,

I appreciate you both taking the time to share your support for this suggestion. I have added both of your thoughts to our existing notes which can be considered during one of our upcoming team enhancement meetings.

Additionally, I appreciate you sharing your idea, Gina. It is always great to see Site Admins sharing information with each other and coming up with clever strategies to achieve their goals!

Thanks again to all of you for reaching out with your thoughts and I will be happy to provide updates here with any information about this suggestion moving forward.

With gratitude,

Jeff Rodell (He/Him)

Client Onboarding Specialist

Galaxy Digital

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Gina Edwards posted over 1 year ago

One of the work-arounds we have found for "private" events is to only use the event feature for our organization. When we were given the opportunity to turn off the event feature for our agencies on the portal a few years ago (which the agencies seldom used), we kept the feature only for our organization (that we access as the site managers). That way, none of our events are in the site's navigation and are only seen if we share a link to all of the events or a single event. We also, when posting an event, toggle off our events so they are not shared on the university and state-wide portals that our hub feeds into. Just passing that along if it helps anyone else. - Gina, HOI United Way

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Patrice Cunningham posted over 1 year ago

Definitely a feature we would like for a volunteer recognition event for internal programs, so not open to the public. I hate to have to send them to a google form rather than track them on our site and see how many attend etc. We can invite them by the number of hours tracked in the system, which would give them the incentive to use the software portal more and log their hours.

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Theresa Hickey posted over 1 year ago

We would love to see this feature developed. If you have multiple user groups associated with your organization with targeted events then the Events feature is somewhat useless. I recently wanted to use the Event section of Galaxy to create the invite for our annual appreciation dinner for one of our user groups. I could not because all users would be invited.

Any chance this is going to happen anytime soon?

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Jeff Rodell posted almost 2 years ago Admin

Hi Courtney,

Thank you for taking the time to show your support for this suggestion! I have added your thoughts to our existing request notes which will be reviewed by our team during one of our upcoming enhancement meetings. I will be happy to report back with any updates that I receive.

Thank you!

Jeff Rodell (He/Him)

Client Onboarding Specialist

Galaxy Digital

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Courtney Jones posted almost 2 years ago

We are just starting to explore the use of the events feature. As echoed above though it is limiting that it cannot be made private. It seems like it would be more streamline for party and training tracking than making an opportunity. But very few of the events that we do are open to the public.

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Caitlin Lowe posted over 2 years ago Admin

Hi Camille and Thelma,

Thank you for taking the time to check up on this enhancement request!

At this time, we have not implemented an option to make Events private or that allows Events to be shared only with a specific User Group. For now, our recommendation is to utilize Opportunities in order to take advantage of privacy and user group features! If you have questions about how to best utilize Opportunities for your specific goals, please contact support@galaxydigital.com for further guidance.

We are always looking for opportunities to improve the software for our clients, so please keep an eye out for future enhancements!

All the best,

Caitlin

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Thelma Triplett posted over 2 years ago

Is this option available? I would like to create an event for volunteers to RSVP. It would be private and directed towards a user group.

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Camille Whitlow posted over 2 years ago

did this ever come about, because I'd love to have a feature to make an event private as well?

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Ali Pettigrew posted about 5 years ago Admin

Hi Jacqueline,

I've updated the request to include your voice! Do you have any specific examples of events you would want to be private and why they can't be opportunities for me to add to your two cents? The more details the better for the development team to consider.

Thanks!

Ali

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Jacqueline Fischer posted about 5 years ago

We would love to be able to use the Events feature however, without the private option we can rarely utilize it.

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Ali Pettigrew posted over 5 years ago Admin

Hi Calondra,

I will add your voice to the request. Thanks for posting!

I hope you have a great Tuesday.

~Ali

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Calondra Tibbs posted over 5 years ago

I would definitely love the private option for events as well.

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Autum Brown posted over 5 years ago Admin

Hi Tara,

Thank you for adding your support to this suggestion! I'll make sure that Development knows that another admin is in favor of this enhancement.

Have a great weekend!
Autum

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Tara Bartekoske posted over 5 years ago

We would like to have the option for private events also, for training sessions and such. Please consider making this an option!

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Ali Pettigrew posted over 5 years ago Admin

Hi Brianna!

Thanks for posting. I'll make sure to add your voice to the request as well.

Happy Friday :)

Ali

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Brianna Burnett posted over 5 years ago

Hi, We have several internal events for particular users only, such as training sessions, etc. We need the ability to make events private to only these groups please :)

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Ali Pettigrew posted almost 6 years ago Admin

Thanks Tony!

I've added your voice to that request.

Have a good one :)

Ali

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Tony Snell posted almost 6 years ago

Would love the option of private events for selected users. Thanks! -Tony

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Kelly Flynn posted about 7 years ago Admin

Hi Letitia -

An option is to create a private need and send the need link out to the invitees.

Please be aware that the event will be treated like a need, since you're posting it as a need. That will include:

You have to pick an interest for the "need."

When users RSVP, they'll have to click "Respond," which could be a little misleading.

People who respond will get an email thanking them for volunteering.

Reporting will not be as accurate since it will include this event with all of the needs on the site.

I hope this helps!

Kelly

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Letitia Robertson posted about 7 years ago

Hi. I was searching for a way to make an event private and ran across this thread. We have several events that we would like to make private.

Example, we have an invitation only dinner we would like to post and track responses through the system. What is your suggestion?

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