Public/Private Feature for Events

Posted about 7 years ago by Kristen Lewis

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Kristen Lewis

We LOVE the new public/private option on opportunities, but also desperately need it on events! Because we work with so many corporate partners and non-corporate groups, we are constantly having to use advanced finds to make events (and formerly opportunities) private. The new public/private feature on opportunities has saved us a ton of headaches, and we'd love to see it on events as well.

8 Votes

24 Comments

Abby Torrice posted 2 months ago Admin

Hi Jennifer,

Thanks for reaching out! I currently don't have an update on this requested Enhancement but I'm going to record this request for our future internal Enhancements meetings. I will be sure to let Development know through recording your request that there are additional admins requesting the ability to make events private.

I appreciate your input here and the use case example you've provided!

Best,

Abby T.

Onboarding Specialist

Galaxy Digital

0 Votes

Jennifer Lathrop posted 2 months ago

Has any progress been made on this topic? We are having an invite only Volunteer and Donor Appreciation breakfast and would love to use the event feature, but need to be able to make the event private and only accessible for those with the link. Please update!

0 Votes

Jeff Rodell posted about 1 year ago Admin

Hi Theresa and Patrice,

I appreciate you both taking the time to share your support for this suggestion. I have added both of your thoughts to our existing notes which can be considered during one of our upcoming team enhancement meetings.

Additionally, I appreciate you sharing your idea, Gina. It is always great to see Site Admins sharing information with each other and coming up with clever strategies to achieve their goals!

Thanks again to all of you for reaching out with your thoughts and I will be happy to provide updates here with any information about this suggestion moving forward.

With gratitude,

Jeff Rodell (He/Him)

Client Onboarding Specialist

Galaxy Digital

0 Votes

Gina Edwards posted about 1 year ago

One of the work-arounds we have found for "private" events is to only use the event feature for our organization. When we were given the opportunity to turn off the event feature for our agencies on the portal a few years ago (which the agencies seldom used), we kept the feature only for our organization (that we access as the site managers). That way, none of our events are in the site's navigation and are only seen if we share a link to all of the events or a single event. We also, when posting an event, toggle off our events so they are not shared on the university and state-wide portals that our hub feeds into. Just passing that along if it helps anyone else. - Gina, HOI United Way

0 Votes

Patrice Cunningham posted about 1 year ago

Definitely a feature we would like for a volunteer recognition event for internal programs, so not open to the public. I hate to have to send them to a google form rather than track them on our site and see how many attend etc. We can invite them by the number of hours tracked in the system, which would give them the incentive to use the software portal more and log their hours.

0 Votes

Theresa Hickey posted about 1 year ago

We would love to see this feature developed. If you have multiple user groups associated with your organization with targeted events then the Events feature is somewhat useless. I recently wanted to use the Event section of Galaxy to create the invite for our annual appreciation dinner for one of our user groups. I could not because all users would be invited.

Any chance this is going to happen anytime soon?

0 Votes

Jeff Rodell posted about 1 year ago Admin

Hi Courtney,

Thank you for taking the time to show your support for this suggestion! I have added your thoughts to our existing request notes which will be reviewed by our team during one of our upcoming enhancement meetings. I will be happy to report back with any updates that I receive.

Thank you!

Jeff Rodell (He/Him)

Client Onboarding Specialist

Galaxy Digital

0 Votes

Courtney Jones posted over 1 year ago

We are just starting to explore the use of the events feature. As echoed above though it is limiting that it cannot be made private. It seems like it would be more streamline for party and training tracking than making an opportunity. But very few of the events that we do are open to the public.

0 Votes

Caitlin Lowe posted about 2 years ago Admin

Hi Camille and Thelma,

Thank you for taking the time to check up on this enhancement request!

At this time, we have not implemented an option to make Events private or that allows Events to be shared only with a specific User Group. For now, our recommendation is to utilize Opportunities in order to take advantage of privacy and user group features! If you have questions about how to best utilize Opportunities for your specific goals, please contact support@galaxydigital.com for further guidance.

We are always looking for opportunities to improve the software for our clients, so please keep an eye out for future enhancements!

All the best,

Caitlin

0 Votes

Thelma Triplett posted about 2 years ago

Is this option available? I would like to create an event for volunteers to RSVP. It would be private and directed towards a user group.

0 Votes

Camille Whitlow posted about 2 years ago

did this ever come about, because I'd love to have a feature to make an event private as well?

0 Votes

Ali Pettigrew posted over 4 years ago Admin

Hi Jacqueline,

I've updated the request to include your voice! Do you have any specific examples of events you would want to be private and why they can't be opportunities for me to add to your two cents? The more details the better for the development team to consider.

Thanks!

Ali

0 Votes

Jacqueline Fischer posted over 4 years ago

We would love to be able to use the Events feature however, without the private option we can rarely utilize it.

0 Votes

Ali Pettigrew posted almost 5 years ago Admin

Hi Calondra,

I will add your voice to the request. Thanks for posting!

I hope you have a great Tuesday.

~Ali

0 Votes

Calondra Tibbs posted almost 5 years ago

I would definitely love the private option for events as well.

0 Votes

Autum Brown posted almost 5 years ago Admin

Hi Tara,

Thank you for adding your support to this suggestion! I'll make sure that Development knows that another admin is in favor of this enhancement.

Have a great weekend!
Autum

0 Votes

Tara Bartekoske posted almost 5 years ago

We would like to have the option for private events also, for training sessions and such. Please consider making this an option!

0 Votes

Ali Pettigrew posted about 5 years ago Admin

Hi Brianna!

Thanks for posting. I'll make sure to add your voice to the request as well.

Happy Friday :)

Ali

0 Votes

Brianna Burnett posted about 5 years ago

Hi, We have several internal events for particular users only, such as training sessions, etc. We need the ability to make events private to only these groups please :)

0 Votes

Ali Pettigrew posted over 5 years ago Admin

Thanks Tony!

I've added your voice to that request.

Have a good one :)

Ali

0 Votes

Tony Snell posted over 5 years ago

Would love the option of private events for selected users. Thanks! -Tony

0 Votes

Kelly Flynn posted over 6 years ago Admin

Hi Letitia -

An option is to create a private need and send the need link out to the invitees.

Please be aware that the event will be treated like a need, since you're posting it as a need. That will include:

You have to pick an interest for the "need."

When users RSVP, they'll have to click "Respond," which could be a little misleading.

People who respond will get an email thanking them for volunteering.

Reporting will not be as accurate since it will include this event with all of the needs on the site.

I hope this helps!

Kelly

0 Votes

Letitia Robertson posted over 6 years ago

Hi. I was searching for a way to make an event private and ran across this thread. We have several events that we would like to make private.

Example, we have an invitation only dinner we would like to post and track responses through the system. What is your suggestion?

0 Votes

Nina Rogers posted almost 7 years ago Admin

Hi, Kristen! I'm so glad you love the new public/private option! We don't currently have plans to do the same with events, as we haven't received requests for such. I'll add it to our enhancements list for consideration. Often when we bring up an enhancement idea, we're asked for "use cases," so can you give me some examples of the types of events you would want to make private?

Thanks for the suggestion!

0 Votes